Current Opportunity

Working under the direction of Management in accordance with Board policy/procedure the On-Call Secretary is to provide services for School Board, Finance, Administration, Daycare, Adult Education and the LTS.

The position also provides secretarial services to students, parents and the public as required.

• Initiate and complete daily, weekly, monthly office tasks and routines
• Greet and direct visitors to the waiting area as necessary
• Respond to student/parent inquiries, resolve issues where possible or refer to appropriate staff
• Answer phones, screen or refer inquires to appropriate staff, take and deliver messages
• Open, date stamp, log and distribute incoming mail and forward Tribal School, SAEC and Daycare mail to the school secretary.
• Ensure outgoing mail has proper postage and it posted by 3:45 pm daily
• Receive or send and record all incoming and outgoing faxes and ensure that personal faxes are charged appropriately
• Identify and address office problems such as trouble shooting office equipment problems and arranging repairs and refer unusual problems to supervisor
• Receive orders and deliveries for LTS, SAEC & Daycare throughout the summer months
• Keep front office, copy room and coffee area in good order
• Filing/records management
• Backup other administrative staff as required
• Perform other related duties and participate in work related training as required

• Working knowledge of business English and of standard office equipment and procedures and typical secretarial functions (i.e. filing, letter merging etc)
• Minimum word processing speed of 50 wpm and demonstrated ability to use office software applications to communicate and produce documents and maintain databases
• Accuracy and attention to detail and ability to maintain confidentiality
• Follow through on requests and provide timely information to staff, students and the public
• Resolve routine problems and refer non routine problems to supervisor
• Initiate and complete daily, weekly, monthly tasks and routines
• Work as part of a team, sharing information and workload
• Communicate verbally, clearly and constructively with staff, students and the public

• Grade 12 plus one-year related experience
• Valid Criminal Record Check
• BC Class 5 Driver’s License

• Resume and cover letter
• Copy of recent Police Information Check
• Three professional references (please provide telephone numbers and email addresses)