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Please Note

Previous applications are not kept on file and incomplete applications will not be accepted. Thank you for your interest.

Job summary

Location:
Brentwood Bay, BC, Canada, North America
Career Level:
Diploma (1 year experience)
Education:
Diploma
Job type:
Other
Positions:
1
Salary:
$15.81 per hour

Ongoing - On-Call Secretary/Receptionist

About this job

SUMMARY

Responsible for providing office secretarial and receptionist functions.

SCOPE

Works under the direction of Management in accordance with Board policy/procedure to provide services for School Board, Finance, Administration, Daycare, Adult Education and the LTS. The position also provides services to students, parents and the public as required.


DUTIES

  • Initiate and complete daily, weekly, monthly office tasks and routines
  • Greet and direct visitors to the waiting area as necessary
  • Respond to student/parent inquiries, resolve issues where possible or refer to appropriate staff
  • Answer phones, screen or refer inquires to appropriate staff, take and deliver messages
  • Open, date stamp, log and distribute incoming mail and forward Tribal School, SAEC and Daycare mail to the school secretary.
  • Ensure outgoing mail has proper postage and it posted by 3:45 pm daily
  • Receive or send and record all incoming and outgoing faxes and ensure that personal faxes are charged appropriately
  • Update sign in book with new time sheets at the end of each pay period and forward pervious time sheets to each supervisor
  • Identify and address office problems such as trouble shooting office equipment problems and arranging repairs and refer unusual problems to supervisor
  • Receive orders and deliveries for LTS, SAEC & Daycare throughout the summer months
  • Keep front office, copy room and coffee area in good order
  • Filing/records management
  • Backup other administrative staff as required
  • Perform other related duties and participate in work related training as required

QUALIFICATIONS

Education, Training and Certification

  • Post secondary Secretarial /Office Administration Certificate or Diploma, or one year of secretarial /office administration experience or an equivalent combination of education and experience
  • Valid Criminal Record Check and BC Class 5 Driver’s License

 


KNOWLEDGE AND ABILITIES

  • Working knowledge of business English and of standard office equipment and procedures and typical secretarial functions (i.e. filing, letter merging etc)
  • Minimum word processing speed of 50 wpm and demonstrated ability to use office software applications to communicate and produce documents and maintain databases
  • Accuracy and attention to detail and ability to maintain confidentiality
  • Follow through on requests and provide timely information to staff, students and the public
  • Resolve routine problems and refer non routine problems to supervisor
  • Initiate and complete daily, weekly, monthly tasks and routines
  • Work as part of a team, sharing information and workload
  • Communicate verbally, clearly and constructively with staff, students and the public

Note: Candidates of First Nations ancestry preferred Candidates are required to complete standard hiring procedures


Please direct applications to:

Mrs. Rebecca Clifford
PO Box 368
7449 West Saanich Road
BRENTWOOD BAY, B.C.
V8M 1R3


Telephone: 250-652-2313, Ext. 224
Fax 250-652-6929
E-mail rclifford@wsanecschoolboard.ca


DATE September 2013


 


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