Please Note

Previous applications are not kept on file and incomplete applications will not be accepted. Thank you for your interest.

Job summary

Brentwood Bay, BC, Canada, North America
Career Level:
Diploma (1 year experience)
Job type:
$15.81 per hour

Ongoing - On-Call Secretary/Receptionist

About this job


Responsible for providing office secretarial and receptionist functions.


Works under the direction of Management in accordance with Board policy/procedure to provide services for School Board, Finance, Administration, Daycare, Adult Education and the LTS. The position also provides services to students, parents and the public as required.


  • Initiate and complete daily, weekly, monthly office tasks and routines
  • Greet and direct visitors to the waiting area as necessary
  • Respond to student/parent inquiries, resolve issues where possible or refer to appropriate staff
  • Answer phones, screen or refer inquires to appropriate staff, take and deliver messages
  • Open, date stamp, log and distribute incoming mail and forward Tribal School, SAEC and Daycare mail to the school secretary.
  • Ensure outgoing mail has proper postage and it posted by 3:45 pm daily
  • Receive or send and record all incoming and outgoing faxes and ensure that personal faxes are charged appropriately
  • Update sign in book with new time sheets at the end of each pay period and forward pervious time sheets to each supervisor
  • Identify and address office problems such as trouble shooting office equipment problems and arranging repairs and refer unusual problems to supervisor
  • Receive orders and deliveries for LTS, SAEC & Daycare throughout the summer months
  • Keep front office, copy room and coffee area in good order
  • Filing/records management
  • Backup other administrative staff as required
  • Perform other related duties and participate in work related training as required


Education, Training and Certification

  • Post secondary Secretarial /Office Administration Certificate or Diploma, or one year of secretarial /office administration experience or an equivalent combination of education and experience
  • Valid Criminal Record Check and BC Class 5 Driver’s License



  • Working knowledge of business English and of standard office equipment and procedures and typical secretarial functions (i.e. filing, letter merging etc)
  • Minimum word processing speed of 50 wpm and demonstrated ability to use office software applications to communicate and produce documents and maintain databases
  • Accuracy and attention to detail and ability to maintain confidentiality
  • Follow through on requests and provide timely information to staff, students and the public
  • Resolve routine problems and refer non routine problems to supervisor
  • Initiate and complete daily, weekly, monthly tasks and routines
  • Work as part of a team, sharing information and workload
  • Communicate verbally, clearly and constructively with staff, students and the public

Note: Candidates of First Nations ancestry preferred Candidates are required to complete standard hiring procedures

Please direct applications to:

Mrs. Rebecca Clifford
PO Box 368
7449 West Saanich Road
V8M 1R3

Telephone: 250-652-2313, Ext. 224
Fax 250-652-6929
E-mail rclifford@wsanecschoolboard.ca

DATE September 2013


Developed by Figo Mago at www.tandolin.co.za
Home Job Opportunities
279 registered students and growing! Proudly serving the four W̱SÁNEĆ Communities!


Suggestion Box

Do you have something to share? Please feel free to send a comment, and help us to improve our website. Your feedback and suggestions are important to us!